Secure Top Talent Faster with Mobile-Friendly Offer Letters
Make a great first impression. Get employment contracts, NDAs, and onboarding documents signed instantly on any mobile device. Eliminate candidate delays before they get competing offers.
The Problem with Traditional HR Signing
Slow offer approvals can cause you to lose high-caliber candidates to more agile competitors.
Candidate Drop-off
When candidates wait days for an offer letter PDF to be printed, signed, and scanned, their excitement cools.
Follow-up Fatigue
HR managers spend hours manually calling or email-nudge candidates to sign pending agreements.
Incomplete Paperwork
Candidates miss emergency contact fields, initials, or signatures, thereby requiring rework by HR team.
Zero Hiring Visibility
No way to know if a candidate has reviewed their offer or if they are holding back for another contract.
Top Candidates Don't Wait Around
Make securing talent a frictionless experience. Deliver an offer they can sign on their phone within minutes of receiving the link.
How Ziffysign Streamlines HR Onboarding
Get offer letters out and signed quickly with absolute mobile convenience and automated status tracking.
Upload Offer Documents
Drag and drop your offer letter PDF or customized employment contract. Ziffysign secures and prepares it instantly.
Include Candidate & CCs
Add candidate details and carbon-copy the hiring manager or recruiter to track agreement progress.
Drag-and-Drop Form Fields
Place signature blocks, date boxes, and custom text inputs. Required fields ensure candidates never submit partial contracts.
Automated Nudges & Mobile Sign
Candidates open a secure web link on their mobile devices. Simple tap to sign. Reminders trigger automatically if delayed.
Onboarding Workflow
Sign in Hours, Not Days
Average hiring delay
Average candidate sign time
Onboarding-Focused Features
Designed to deliver a professional candidate experience while simplifying HR administration.
Frictionless Mobile Signing
Candidates sign legally binding offers directly from their mobile web browser. Zero app downloads needed.
- Tap-to-sign interface
- Zero installation
- Mobile-optimized inputs
Send Reminders
Nudge candidates to sign. Send follow-up reminders to keep onboarding process on track.
- Email follow-ups
- Reduced drop-off rates
HR Workspace Sharing
Enable multiple recruiters, coordinators, and managers to view candidate contract status and download documents.
- Collaborative dashboards
- Shared document libraries
- Team visibility
Tamper-Evident Security
Ensure contracts are legally secure. Every completed letter includes a comprehensive identity audit trail.
- ESIGN Act compliant
- Complete timestamping
- IP address tracking
CC Observers
Keep stakeholders (like department heads or payroll managers) updated automatically upon execution.
- Auto-send final copies
- Department alignment
- Smooth payroll handoff
Bank-Grade Data Security
Candidate personal identifiable information (PII) that is included in documents is encrypted at rest and in transit.
- 256-bit encryption
- Secure archiving
Seamless HR Collaboration
Onboarding often requires alignment across recruitment, management, and operations. Ziffysign keeps everyone on the same page.
Recruitment Transparency
recruiters can track if candidates have opened the document, viewed terms, or completed signatures.
CC Hiring Managers
Managers receive final executed offer letters immediately without requiring manual forwarding.
Document Organization
Sort agreements into custom teams or folders, separating internal staff from external candidates.
Onboarding Log
Onboarding Documents You Can Trust
Every document signed through Ziffysign is legally binding, secure, and audit-ready. No questions asked.
Legally Binding
ESIGN and UETA compliant signatures that hold up in court. Every signature includes consent tracking.
Tamper-Evident Certificates
Each signed document includes a certificate of completion with complete audit trail—who signed, when, where, and from what device.
Bank-Level Encryption
256-bit SSL encryption protects your documents in transit and at rest. Documents are stored in SOC 2 Type II certified data centers.
ESIGN Act
Federal compliance
UETA
State compliance
Frequently Asked Questions
Common questions about using Ziffysign for candidate onboarding.
Do candidates need to register an account with Ziffysign to sign their offer?
No. Candidates do not need an account. They simply click the secure link in the email notification, verify their identity, and draw or type their signature directly from their mobile phone or desktop.
Can I track if a candidate has received or opened the offer letter?
Yes, you get real-time tracking details. You will know exactly when the email was delivered, when the candidate opened the link, and when they completed the signing workflow.
Can we notify both candidate and managers automatically?
Yes. You can add hiring managers or HR coordinators as CC recipients. They will receive automated notifications and final PDF copies once the candidate completes the signature.
Are digital signatures on offer letters legally binding?
Yes. Electronic signatures on employment offer letters are fully enforceable under the ESIGN Act and state UETA regulations.
Ready to Streamline Your HR Offers?
Join onboarding teams using Ziffysign to get employment documents signed faster and more securely.